$337/month saved
A 5-person agency can save $337 every month.
Casewyze stays $39/month with unlimited users. Trackops Premium with five Full Access staff reaches $376/month.
Casewyze vs Trackops
Unlimited users beat full-access staff math.
Casewyze gives your whole agency unlimited users for $39/month. Trackops charges for extra Full Access staff, so a 3-, 5-, or 10-person agency can quickly pay hundreds more each month for the same kind of team visibility.
Trackops pricing researched from its public pricing page on June 23, 2026. Casewyze pricing reflects this site's current public pricing section.
What 3, 5, and 10 full-access staff cost
These examples use Trackops Premium because it is the strongest feature-aligned public tier and prices additional Full Access staff at $59/month. Casewyze stays at $39/month with unlimited users.
| Agency size | Casewyze | Trackops model | Trackops monthly cost | Casewyze monthly savings |
|---|---|---|---|---|
| 3-person agency | $39/month, unlimited users | Premium + 1 extra Full Access staff | $258/month | $219/month |
| 5-person agency | $39/month, unlimited users | Premium + 3 extra Full Access staff | $376/month | $337/month |
| 10-person agency | $39/month, unlimited users | Premium + 8 extra Full Access staff | $671/month | $632/month |
Trackops lists unlimited Limited Access staff, but Limited Access staff only access their own cases, so this table models people who need full operational visibility.
The quick verdict
Choose Casewyze if you want a PI case management platform where the price grows with evidence load and agency maturity, not with every owner, admin, reviewer, or investigator who needs operational visibility.
Unlimitedusers
Casewyze avoids full-access staff add-ons.
Casewyze pricing cards list unlimited users, investigators, vendors, clients, and cases across the plans. Trackops includes two Full Access staff, then charges extra for each additional Full Access staff member.
$632/month saved
A 10-person agency feels the seat math fastest.
Trackops Premium with ten Full Access staff reaches $671/month. Casewyze keeps the full team on one $39/month starting plan.
Pricing side by side
These are public monthly prices before taxes, discounts, implementation services, or unlisted enterprise terms. Trackops prices below are from its public pricing page; Casewyze prices are from the public Casewyze pricing section.
| Pricing point | Casewyze | Trackops | Why it favors Casewyze |
|---|---|---|---|
| Lowest self-serve plan | $39/month Investigator | $99/month Basic | Casewyze starts $60/month lower, a $720/year difference for a solo investigator. |
| Users and staff | Unlimited users, investigators, vendors, clients, and cases listed on each public plan. | 2 Full Access staff included. Additional Full Access staff cost $39/month on Basic, $49/month on Plus, or $59/month on Premium. Limited Access staff are unlimited but limited to their own cases. | Casewyze is cleaner for real agency operations because owners, admins, investigators, and reviewers do not trigger per-seat price jumps. |
| Middle agency tier | $149/month Agency with 1 TB storage and 500 GB monthly transfer. | $149/month Plus with 2 TB storage, plus $49/month for each additional Full Access staff member. | At the same $149 base price, Casewyze keeps team access unlimited. Trackops Plus starts equal, then rises as Full Access staff are added. |
| Calendar and scheduling tier | Casewyze public feature content includes events and calendar as part of the product workflow. | Trackops pricing table lists calendaring, tasks, and scheduling under Premium, which starts at $199/month plus $59/month per extra Full Access staff. | Teams that need scheduling should compare the real team total, not just base plan names. |
| Storage expansion | 500 GB for $29/month, 1 TB for $59/month, 5 TB for $249/month. | $50/month for each additional TB of storage. | Trackops is simple by the TB, while Casewyze offers smaller and larger steps. Casewyze still wins when seat-free access offsets storage add-ons. |
| Trial | 14-day free trial, no credit card required. | 15-day free trial, no obligations. | Both let investigators test before committing. Casewyze is easier to evaluate for the whole team because you are not pre-counting Full Access seats. |
Why PI agencies should choose Casewyze
The strongest reason is not just the lower starter price. It is that Casewyze matches how investigative businesses actually grow: more clients, more cases, more evidence, more people touching the work, and less patience for seat-count spreadsheets.
Invite the people who need context.
Agency owners, case managers, admins, field investigators, vendors, and reviewers all need access at different moments. With Casewyze, adding those people does not automatically create another Full Access staff charge.
Unlimited users
Unlimited investigators
Unlimited vendors
Run the business side with the case.
Casewyze connects cases to budgets, retainers, payments, time, expenses, invoice generation, client balances, and profitability. That matters because the best case file is also the source of truth for what the agency earned.
Budgets
Retainers
Invoices
Built for investigators who still work cases.
Casewyze is designed around subjects, vehicles, devices, updates, tasks, events, and AI-assisted summaries. It feels closer to the work than a generic administrative system dressed up for investigations.
Subjects
Case updates
AI summaries
Scale by evidence, not bureaucracy.
Surveillance-heavy months should be solved with storage and transfer capacity, not by punishing the agency for giving the right staff access. Casewyze plans and add-ons make that tradeoff clearer.
Storage add-ons
Transfer add-ons
No per-seat pricing
Trackops pricing research notes
Trackops has credible strengths: mobile apps, video tools, support, documentation, and a long operating history. The pricing question is whether those strengths are worth the way Full Access staff charges stack up for your agency. The SBA competitive analysis guidance offers a practical way to evaluate vendor tradeoffs.
What Trackops publicly lists
- Basic: $99/month, 2 Full Access staff, 1 TB storage, plus $39/month per extra Full Access staff and $50/month per additional TB storage.
- Plus: $149/month, 2 Full Access staff, 2 TB storage, plus $49/month per extra Full Access staff and $50/month per additional TB storage.
- Premium: $199/month, 2 Full Access staff, 3 TB storage, plus $59/month per extra Full Access staff and $50/month per additional TB storage.
- All Trackops plans list unlimited Limited Access staff and unlimited client contacts.
What Trackops gates by tier
- Basic includes core case management, invoices and retainer tracking, client management, staff and vendor management, customization, and branding.
- Plus adds time and expense tracking, employee payment slips, document generation, and staff license management.
- Premium adds calendar and scheduling, case review, vendor work invitations, salesperson tracking, and developer API access.
- Source: Trackops public pricing page, checked June 23, 2026.
Better fit for lean PI teams
Start your free trial
Choose the platform that lets the whole agency work.
Start with Casewyze, invite the people who need context, and spend your software budget on cases and evidence capacity instead of full-access seat math.