Headcount becomes overhead
- Every invited teammate can increase the bill.
- Low-activity users cost as much as heavy users.
- Teams may share logins or limit access to control cost.
More resources. Less overhead.
Pay for what you use. Not who logs in.
Casewyze is affordable case management software built around real resource use—not a headcount tax. Add the people your agency needs, connect the file tools you already pay for, and keep casework organized without paying for idle seats.
No per-user charge. Storage and bandwidth usage may apply.
No seat taxOrganize the whole team
External file linksAvoid duplicate storage
SHA verificationDocument file integrity
Public hiring formsReduce admin steps
01 / Users
Stop paying for people who barely use the system.
Traditional per-user case management pricing treats every login the same. But a manager who reviews one report, a vendor who updates one assignment, and an investigator who uploads hours of video do not consume the same resources. Casewyze does not charge per user, so access can follow the work instead of the budget.
Usage becomes visible and fair
- Add users without an additional seat charge.
- Pay based on storage and bandwidth consumed.
- Give each person appropriate access and accountability.
02 / Use your resources
Keep files where they already live.
Casewyze lets you attach external files from Google Drive, OneDrive, SharePoint, Dropbox, Box, iCloud, and other web locations. The link, provider, category, notes, tags, related subject, and visibility stay organized with the case—while the original file remains with its storage provider.
How external attachments reduce cost
Large video, client-hosted evidence, and archived records do not need to be copied into a second paid storage system. That can preserve Casewyze storage capacity and may save an agency hundreds of dollars, depending on its file volume and provider costs.
Explore internal and external evidence storage
SHA file hash recorded
3f7a…d92cPDF certificatePrepared for review and court preparation
03 / Authentication support
Document attachment integrity without another costly platform.
Casewyze can authenticate an attachment by recording its Secure Hash Algorithm (SHA) value. A hash acts like a digital fingerprint: if the file changes, its hash changes. Casewyze also provides a PDF certificate designed to support review and court preparation.
This gives teams a practical integrity record inside the same case workspace and can reduce reliance on separate evidence-authentication software. The NIST Secure Hash Standard explains how message digests can be used to detect whether electronic data changed. Evidence requirements vary, so teams should follow applicable rules and counsel guidance; the Federal Rules of Evidence are a useful starting point for federal matters.
04 / Hiring workflow
Turn applicants into employees with fewer handoffs.
Publish a branded job application without giving applicants access to your private workspace. Submissions enter an organized hiring flow, and an accepted applicant can be converted to an employee with one click—reducing duplicate entry and keeping onboarding information together.
Publish
Create a branded job application with a public URL.
Review
Keep applicant details organized inside Casewyze.
Convert
Turn the selected applicant into an employee with one click.
The complete value
Save money without creating another information silo.
Casewyze is designed to organize the full operation while respecting the resources you already have. Connect files instead of duplicating them, invite the right people without seat fees, preserve integrity records alongside attachments, and move applicants into the team without retyping their information.
CasesSubjectsEvidenceTasksTimeExpensesHiring
Lower overhead starts here
Build the team you need. Pay for the resources you use.
See how Casewyze can organize your investigative agency without charging for every user.